Buying or using online time cards can save your business both time and money. Virtually all businesses need some way of keeping track of employee hours and schedules. Time cards are one way of recording the exact time that your employees have worked and to assess problems like absenteeism or lateness.
Some business uses traditional punch clocks and paper time cards. These systems tend to be very easy to use for employees, who can punch in and out of work quickly. To use these traditional clocks, you need to stock a time card for each employee per pay period.
You can buy paper time cards online at various retailers. They come in different styles and sizes so look for one that will work with the punch clock you currently have installed. Sometimes you can get an extra discount for bulk purchases, and as you want to keep plenty on hand, this can often save you money.
Businesses are also using online time cards. There are several ways that the information can be collected. What works for one business may not work for another so consider how different options will work with your current configuration. You want to consider your payroll process, access to the time clock, equipment cost, and administrative record keeping costs.
One option is to have employees fill out online time cards via a special website or program. You can have your employees input information like the hours worked on certain projects or the overall hours worked for each pay period. Depending on the invoice set up, you may be able to extract the information from other software programs for payroll or other reports.
Another option is to work with an online company that offers various ways of tracking employee attendance. With such companies, an internet connection is needed and is connected to a card reader, biometric fingerprint reader, a dedicated computer, or a web browser. You can choose the method that works best for you and your company situation.
This option offers some advantages to companies including the ability to customize reports on employee hours, track who is working in real time, and make it so that employees need to enter their information from particular computers to prevent sign-ins from home or other locations. Many of these companies handle many of the payroll processes for you as well, which can save you time and money in administration costs.
Businesses have many options when it comes to recording employee attendance. What you choose for your business will depend on the costs involved, ease of use, and your business set up. You may want to buy online time cards for use with a traditional punch clock. You could also use an online time card through a web browser or an online company.