Why You Ought to Take a Closer Look at Your Employee Time Tracking System

Businessman Looking at Clock

You may not know it yet, but your business can be losing money from the old methods of employee time tracking. Time clocks and timesheets are especially vulnerable to inaccuracies and dishonest contributions. Several employees are known to fill in their time sheets to make it appear that they worked longer than they actually did.

Time clocks are very easy to cheat. Buddy punching is a practice in which an employee can mark another employee’s time card in his absence. Therefore, that employee may be late or even skip work completely and still receive payment anyway. With a reliable employee time tracking system, organizations can enjoy many benefits, including:

Reduced Manpower and Paperwork

Older time tracking systems require the use of paper and manpower. With the proper application, the hours that an employee spends working on a project or task will be stored openly, automatically sent to the department of human resources and computed. Through this procedure, the calculations are much more precise and there is an important reduction in the documentation involved.

Minimize Dishonesty among Employees

Electronic systems need a much more restrictive process of controlling the time that employees spend on specific tasks and projects. Therefore, attempts to manipulate time or assistance are almost eliminated.

Minimal Errors in Computations

A common problem that often affects the payroll staff is the presence of errors in the final reports of the physically made time sheets. Errors in entries are frequent, so they are errors in the precise calculations for employees in flexible hours and those who work in shifts. The schedules of employees who deliver work from remote locations can also cause a few confusion. With employee time tracking systems, this issue is definitely eliminated. More details.

Easy Access to Employee Information

In general, when employees require getting information about their holidays, vacations and sick days, they should be referred to the Human Resources Department. With employee time tracking systems in place, employees themselves can log in and view this information on their personal computers. It is not necessary to hire administrative staff to monitor the relevant data.

Cost Effectiveness of Resources Used for Projects Is Determined

Companies know that time is money. The time that employees spend in a certain task or project is translated into money since they are paid for it. Salaries and related expenditures paid to employees during the project time are computed together with other expenditures to determine if the project is profitable or not. Knowing how much is put into a project will assist companies to know their ROI and determine if a project is advantageous or not for its objectives. If they cannot correctly calculate this expenditure, they might lose money on a project and not know until it is too late.

Employee Performance Is Easier to See and Evaluate

To determine employee production, managers will usually take a look at the time employee’s spend on a particular task and compare it with their results. This will help establish if an employee is a competent worker or not and compare their production with other employees in the similar department. Performance is easier to assess based on the information provided by a competent employee time tracking system.

Employee time tracking has become a science today, thanks to advanced and developed recording and monitoring systems. Learn more information about how it can benefit your business and, finally, contribute to your bottom line. To find out more, check out https://www.timeclockhub.com/

How to Overcome Employee Resistance to Time Tracking Software

Time Tracking Software

An important tool for eliminating much of the transactional, handling activities related to payroll is time tracking software. The American Payroll Association (APA) estimates those 7 minutes are sent to each employee timesheet, and more time is delayed tracking down late submissions and fixing timesheet errors. But traditionally, people have been resistant to time tracking, for many reasons:

·         They cannot remember to do it.

·         They find the tedious watching the clock and report their hours.

·         They feel that it is injected and takes too much time away from their real work.

·         The time management software interface is not intuitive or very easy to use.

·         They cannot access their time tracking software on the road or on the field.

Educate Employees on Why They Are Doing It

If you bill buyers for your hours, this is easy. Without good tracking software, it is durable to pay for the time you spend on a project. Many buyers just want to see a list of activities that have been aborted before they write a check. If you are not paid, the staff will not be used long. Require that the maintenance of the company and all of its employees depends on exact time tracking and management.

If you use time tracking software for project cost, you must explain to your staff that it is necessary to compute for the completion of project activities. Invalid time management can lead to unexpected overtime, exceeding the budget, bad planning, or canceling the project.

Send Email Reminders

Various time management software solutions offer automatically email reminders to users to fill out, approve or submit timesheets. This property eliminates the necessity to make personal contact or employees regarding delayed approvals or late timesheet submissions. Also, it removes the worry of the user’s mind, because they do not have to worry about doing it individually.

Account for Time Spent On Projects and Tasks

Keeping track of how much time people spend at different jobs, stimulates productivity and is a great help for employees reviews. If employees know that you want to use time tracking software in their estimation, they will be interested to fill out timesheets with consistency and accuracy.

Provide Incentives

The use of bonuses or other representatives as an incentive, or making healthy competition among office teams, is an optimistic way to apply consistently, complete data collection of any type, and can also be used for the time management. Try to give a free lunch to the team that changes consistently in timesheets on time for a fiscal quarter, or gives gift cards to employees which have no fault in their timesheets for a month. This process not only encourages camaraderie at co-workers, it rewards them for being careful, and it’s fun!

Fortunately, time tracking software is changing and new cloud-based solutions create access and use more easily or ever. Many time management software providers have mobile apps used to report on a smartphone or other mobile device while on the road or on the field. In addition, time tracking software interfaces are also friendly. In spite of all this progress, overwhelming resistance among employees may need extra tactics. Visit: Timeclockgenie.com