Payroll time clocks have evolved as technology has evolved over the last century. Now it is rare to find supervisors who vouch for employees presence on the job, paper time sheets where the employee marks his or her own time in and time out, or manual card punch machines that simply show time in and time out. Todays payroll time clocks offer so much more. They are intelligent, secure and cost saving.
Payroll time clocks come in many different versions but most are user friendly and economical. Costs have gone down and now systems offer many more features the earlier models. Payroll time clock systems are now include the system used for employees to punch in and out as well as a software support system the calculates the hours worked, overtime, vacations, and benefits. Of growing concern to both employees and employers are the complex rules and regulations affecting break time and whether this is paid or not. The most recent payroll time clocks have software support to calculate the applicable rates.
The payroll time clocks are user friendly and easy to use. Employees get a kick out of the clock that says Hello and Goodbye. Some models can even do this in Spanish and French to accommodate minority workers. Employees especially enjoy the clock that shows them exactly how many hours they have worked in a week when they clock in or out.
Administrators like the time saving features available with the new payroll time clocks. By calculating the employees hours and overtime, payroll preparation time can be slashed in half. The software interfaces with known accounting and payroll programs such as QuickBooks, PayChex, ADP and ASCII for ease in creating payrolls and other reports. In addition, the reports file on the newer models may have up to 40 standard reports included for the convenience of the employer.
The very latest models of payroll time clock systems have improved security. The latest systems use proximity cards. These new smart cards use radio signals to punch in and out and even grant access to restricted areas. Magnetic cards are also good, but they wear out faster than the proximity cards. Pin entries, unless used with biometrics, are unreliable as buddy punching can still occur.
Biometrics offers the most secure system and includes fingerprint recognition, hand recognition and retinal scans. Fingerprint recognition is the less reliable of the two. Older fingers have less clear prints, wet hands tend to fade out, and certain workers such as gardeners and laundry handler generally dont have good fingerprints. The more secure of the two is the hand punch where the workers hand is recognized in three dimensions. It is 100% secure and preferred in airports where security is imperative. Retinal scans are still rare and not been as well received as the other two biometric systems.