Nine Ideas to Make Your Employees Track Time


Employee time tracking is really popular among service companies, and it is simple to see why. Time tracking can provide you real-time visibility, better staff efficiency and greater commercial profitability of your projects. What business owner does not need those advantages? Therefore, how do you obtain your staff on board with the time tracking? Is it promising to get them, excite, enthusiastic or at least want to record their time? Here are top 9 tips for seamless implementation of time tracking systems.

1) Ditch the Paper, Join the Cloud

Who needs to complete tedious timesheets calculator on a daily basis? Nobody likes administrative paper. Your crusty old big pen is running out of ink, you may remember how to write by hand, and the data simply ends up lost in a pile of messy desks. It has been so long since the work was finished that you may remember what you did anyway. And to make matters worse, a year later you spend three hours sitting next to a paper shredder to protect the confidentiality of your business.

2) Make Time Tracking Easy

By using a mobile job management application, employees can literally enter their time from anywhere. This provides them more independence to work on the fly. When a job is completed, they only touch the hours on their phone, rather than entering the office again to record it physically. By emphasizing these advantages, you will have a much better opportunity to get employees to follow the clock.

3) Explain the Justification

It is very crucial to maintain a sense of trust between employee and management. You do not desire employees to recognize time tracking as a disciplinary or Big Brother type action. This means that you want to completely explain your justifications for applying time tracking.

4) Have Clear Rules and Guidelines

If staffs do not recognize what is expected of them, they will surely be apathetic. Ensure you have clear and clear rules and regulations to follow. If the staffs arrive at a construction site and begin the day with an informal meeting, when should they begin tracking time? Does the time needed to change the work team count as the time invested in a project? Encourage your staff to ask each question imaginable. Then draw up a few clear procedures so everybody is very confident about how to track their time accurately. See more.

5) Devote Time to Training

One more essential step is to teach the employees how to use the free time tracking software. Do not expect everybody to learn at the similar speed. Many of your employees may be reluctant or technophobic to learn an original program. It is just your work to instill confidence in them, and this means dedicating time for training, education and softening teething issues.

6) Avoid Public Shaming

If you were the slowest writer that day, everybody in the office could see it. Unneeded to say, the employees were continually stressed and the morale was abysmal. Did this public shaming help the organization? Not really. Creativity was low. Employees pushed out mediocre work to obtain their get faster, clients preferred a tone of complaints about quality, and staff turnover was excessive.

7) Ask for Comments

After implementing any new procedure, it is very important to ask staff for feedback, and time tracking is no exclusion. But if you are convinced that you have chosen the right time tracking software employee may have ideas on better ways to use it or suggestions on company terms and conditions.

8) Use Incentives

Just depending on the kind of business you run, you may want to provide incentives to staff to correctly track their time. Whether you do not want to pressure employees to do a quick job, you could instead propose rewards for following the time tracking systems constantly.

9) Have the Team Leaders Try It First

If you are making a big change, sometimes it is superior to do it regularly. You may want to introduce team leaders to time tracking first. When they have been trained and happy with the procedure, they can help the rest of the team participate with their power.

In fact, free time tracking software has many benefits for employees. Be sure to emphasize this. By using an effective piece of software, you will not have to spend time with paper attendance sheets or reports by email. They can get to Friday night drinks faster rather than staying up late with the tedious administrator! For more details, visit:

Payroll Time Clocks Have Developed

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Payroll time clocks have evolved as technology has evolved over the last century. Now it is rare to find supervisors who vouch for employees presence on the job, paper time sheets where the employee marks his or her own time in and time out, or manual card punch machines that simply show time in and time out. Todays payroll time clocks offer so much more. They are intelligent, secure and cost saving.

Payroll time clocks come in many different versions but most are user friendly and economical. Costs have gone down and now systems offer many more features the earlier models. Payroll time clock systems are now include the system used for employees to punch in and out as well as a software support system the calculates the hours worked, overtime, vacations, and benefits. Of growing concern to both employees and employers are the complex rules and regulations affecting break time and whether this is paid or not. The most recent payroll time clocks have software support to calculate the applicable rates.

The payroll time clocks are user friendly and easy to use. Employees get a kick out of the clock that says Hello and Goodbye. Some models can even do this in Spanish and French to accommodate minority workers. Employees especially enjoy the clock that shows them exactly how many hours they have worked in a week when they clock in or out.

Administrators like the time saving features available with the new payroll time clocks. By calculating the employees hours and overtime, payroll preparation time can be slashed in half. The software interfaces with known accounting and payroll programs such as QuickBooks, PayChex, ADP and ASCII for ease in creating payrolls and other reports. In addition, the reports file on the newer models may have up to 40 standard reports included for the convenience of the employer.

The very latest models of payroll time clock systems have improved security. The latest systems use proximity cards. These new smart cards use radio signals to punch in and out and even grant access to restricted areas. Magnetic cards are also good, but they wear out faster than the proximity cards. Pin entries, unless used with biometrics, are unreliable as buddy punching can still occur.

Biometrics offers the most secure system and includes fingerprint recognition, hand recognition and retinal scans. Fingerprint recognition is the less reliable of the two. Older fingers have less clear prints, wet hands tend to fade out, and certain workers such as gardeners and laundry handler generally dont have good fingerprints. The more secure of the two is the hand punch where the workers hand is recognized in three dimensions. It is 100% secure and preferred in airports where security is imperative. Retinal scans are still rare and not been as well received as the other two biometric systems.